The name tell everythings, Print Preview is a way to preview how a printed version of a document will look on screen before printing it on paper. As a result, you can find unexpected errors or edit the layout before printing.
In Microsoft Word, you cannot edit text in Print Preview mode, but there are two options to enable text editing in this mode, which is to add the Print Preview Edit Mode feature to the Quick Access Toolbar and Add the Print Preview Edit Mode feature by customizing a ribbon bar.
Edit the text in Microsoft Word’s Print Preview mode
1. Add the Print Preview Edit Mode feature to the Quick Access Toolbar
– Open the Microsoft Word application and select the tab File on the Ribbon.
– Next, click on Options in the left panel.
– In the window Word Options, you choose Quick Access Toolbar and then click the arrow to expand settings Choose commands from and choose All Commands.
– Click here Print Preview Edit Mode and press the button Add.
– Finally, click OK, got it to complete the process.
2. Add Print Preview Edit Mode by customizing a ribbon bar
– In the menu File, you click on Options.
– Choose Customize Ribbon> All Commands in the expanded list of items Choose commands from.
– Click on Print Preview Edit Mode> Add.
– Finally, click OK, got it.
Specifically in previous versions, you can edit the document in Print Preview mode. Simply click on the magnifying glass icon on the Print Preview toolbar in Word 2003 and Word 2007 to turn this off and make text editing easy. However, this behavior has changed a bit in Word 2010, but you can bring that experience back with just a few easy steps.