You probably know that every program or software supports keyboard shortcuts so that users can use it to make operations faster and more convenient. And with PowerPoint 2016 in the Microsoft Office suite too, you can use these keyboard shortcuts on PowerPoint to quickly edit and present slides.
Hotkeys on PowerPoint
Keyboard shortcuts for PowerPoint 2016
1. Common PowerPoint shortcuts
Below is a list of common keyboard shortcuts that help you open, close, and switch between slideshows or can be used to navigate the PowerPoint Ribbon.
Ctrl + N: Create a new presentation
Ctrl + O: Open existing presentation
Ctrl + S: Save the presentation
F12 or Alt + F2: Opens the Save As dialog box
Ctrl + W or Ctrl + F4: Close the presentation
Ctrl + Q: Save and close presentations
Ctrl + Z: Undo an action
Ctrl + Y: Redo an action
Ctrl + F2: Print preview mode
F1: Open Help to see help
Alt + Q: Go to the “Tell me what you want to do” box
F7: Spell check
Alt or F10: Turn on or off keyboard shortcuts for the Ribbon
Ctrl + F1: Display or hide the Ribbon
Ctrl + F: Search for a presentation or use Find and Replace
Alt + F: Open the File tab menu
Alt + H: Go to the Home tab
Alt + N: Open the Insert tab
Alt + G: Open the Design tab
Alt + K: Go to the Transitions tab
Alt + A: Go to the Animations tab
Alt + S: Go to the Slide Show tab
Alt + R: Go to the Review tab
Alt + W: Go to the View tab
Alt + X: Go to the Add-ins tab
Alt + Y: Go to the Help tab
Ctrl + Tab: Switch between open presentations
Ctrl + P: Perform Print Slide (Print)
2. PowerPoint shortcut keys for editing
Keyboard shortcuts help navigate text, objects, and slides
Ctrl + A: Lets select all text, select all objects on a slide or all slides
Tab: Allow to select, move to the next object on a slide
Home or Hold down both left and right mouse buttons for two seconds: Lets move to the first slide or in a text box, go to the beginning of the line.
End: Enables moving to the last slide or in a text box going to the end of the line.
PgDn, use the key Space, N key, right arrow key, down arrow key, Enter key or click: Lets go to the next slide.
PgUp, use the key Back Space, P key, up arrow key, left arrow key: Allows moving to the previous slide.
Ctrl + Up arrow / down arrow: Allow to move a slide up or down in the presentation (Click on the first slide thumbnail).
Ctrl + Shift + Up arrow / down arrow: Lets move a slide to the top or bottom of the presentation (Click on the first slide thumbnail).
Enter the number then press Enter: Lets return to the page bearing that number
Format shortcuts and editing
Here are keyboard shortcuts to help you save time when editing and formatting in PowerPoint
Ctrl + X: Lets cut the text, object or slide you choose
Ctrl + C or Ctrl + Insert: Allow copying the selected text or object or slides.
Ctrl + V or Shift + Insert: Lets paste the selected text, object or slide.
Ctrl + Alt + V: Lets open the Paste Special dialog box
Delete: Allow deleting selected text, object or slide
Ctrl + B: Allow highlighting or un-highlighting selected text
Ctrl + I: Allow Italicize or remove italicize selected text
Ctrl + U: Underline or underline selected text
Ctrl + E: Used to center a paragraph
Ctrl + J: Used to align a paragraph
Ctrl + L: Used to left paragraph a paragraph
Ctrl + R: Used to align a paragraph
Ctrl + T: Open the Font dialog box when you select text or objects
Alt + W, Q: Opens the Zoom dialog box when you want to zoom in or out of the slide
Alt + N, P: Used to insert photos
Alt + H, S, H: Used to insert picture
Alt + H, L: Use to select slide layout
Ctrl + K: Used to insert hyperlink
Ctrl + M: Used to insert a new slide
Ctrl + D: Used to duplicate selected object or slide
Ctrl + Backspace: Lets delete a word in front
Ctrl + Delete: Lets delete a word at the back
Ctrl + Shift +>or Ctrl +] : Increase the font size
Ctrl + Shift + or Ctrl +[[: Decrease the font size
3. PowerPoint shortcuts used when presenting
F5: Start slideshow
B or dot key (.): Allow to change the screen to black during a slideshow, press B again to return to the slideshow.
W key or comma key (,): Used to whiten the screen or return to the projection screen
Shift + F5: Start a slideshow from the current slide (this shortcut should be used when you want to check how the current slide is displayed).
Ctrl + P: Annotate with the Pen tool during the slideshow
N or Page Down: Lets go to the next slide while you show
P or Page Up: Allows you to return to the previous slide while you play it
Ecs or keys – : Used to end the slideshow
Shift + F9: Use to turn on / off gridlines in slides
S or + : Used to turn on / off the auto show mode.
Above are the Keyboard shortcuts for PowerPoint 2016 You should remember to use when editing presentation content and use when making slide shows. When you remember the keyboard shortcuts and use them for use, it will definitely help you shorten the time to do so much more than you use the keyboard and mouse when working with PowerPoint.
In addition, if the content you drafted is actually in Word first and then copied – pasted into PowerPoint later, you should use the keyboard shortcuts in Word which Taimienphi.vn has shared for quick editing on Word. Good luck!