Increasing security and information security threats are increasing day by day and therefore require more secure security measures. Whether an individual or a business organization, the security of information is considered to be the most important task. So we need to find out what is email encryption? How to encrypt Email? To secure your data, exchange information, use the Mailvelope add-on in browsers is one of the useful ways.
At this point can be said to work encode is considered a “savior”. To ensure the security of information, the best email content you should manipulate the process of encrypting such emails when logging into gmail, for example. In the article below Taimienphi.vn will introduce Email encryption what? How to encrypt Email? to increase the security of your personal information whenever you need to contact someone through email service on the internet.
What is email encryption?
Email encryption is the process of converting email information or data into a code, which other users cannot gain unauthorized access without permission. Simply put, encryption is a “key” and an important mechanism, to open a lock requires you to have a key and similarly to access encrypted data, you Must have an encryption key.
In the next section, Free Download will introduce and guide you how to send encrypted email to email client applications.
Most important documents such as statements, contracts, agreements like the NDA, employment offers and other personal documents need to be encrypted and confidential. To encrypt your email as well as to secure important data, you will need the help of a few tools.
How to encrypt email with Mailvelope?
Mailvelope is a quite special program, this program is compatible on both Windows and Mac operating systems. The biggest plus of the program is that Mailvelope is an extension available on browsers like Google Chrome and Mozilla. In addition, users can also use Mailvelope on both Linux and Chromebook.
You can download Mailvelope here: Downoad Mailvelope
Mailvelope is popular with many users because the program allows users to encrypt any email without having to install any additional tools.
To download and install the Mailvelope extension, open Chrome or Firefox on your computer and visit the page:
After completing the installation process, proceed to login gmail that you want to security and then click on the Mailvelope icon with a lock in the top right corner of the browser window to begin.
Click here Add then click Key Management tab => Generate key. Complete your details then submit. Once completed the process will generate a key for you.
If you want to set a higher level of security, click Advanced Then fill in your information, then click Generate .
Finally download the key and send that key to the user you want to give email access. This is to ensure that no third party can interfere.
Compose encrypted email
Step 1: To compose an email, both the sender and the receiver will have to exchange keys, and use each other’s keys. To do this, click “Import Keys”In the left pane.
The sender and receiver enter each other’s key into the box, then click the button Import .
Step 2: Now you can access your webmail normally and start composing emails. During the process of composing an email, on the screen you will see a small logo in the right corner as shown below.
Click on that icon and you will gain access to the encrypted window. This is to ensure that your email is saved in drafts on a regular email server.
In case if you received an encrypted email from a certain user, hover the mouse pointer over the email and an envelope icon will appear. Enter the password if requested and your email will be opened.
Encrypt your email with Virtru Secure Email
“Traditional” encryption methods no longer seem to suit the increasing demand of users. Nowadays most users tend to use encryption methods like S / MIME to protect their email. However this method only works in case if you send email in a group. And because many of them don’t use the S / MIME standard, they won’t be able to access encrypted emails.
You also don’t need to worry too much because there is still another solution to encrypt and secure your email using the Virtru Secure Email extension for Outlook.
Download the Virtru Secure Email plugin and install it here: Download Virtru
After installing Virtru Secure Email, restart Outlook and the Virtru Welcome window will appear on the screen. Click on “Authorise Me”And select the email address you want to allow.
Next click “Activate these emails” and so you have completed the process.
As shown in the illustration, you can see the Virtru switch appear on the Outlook window.
Please make sure that during the email conversion process this switch is always in an inactive state. The process of coding with Virtru is quite easy and the process is in stark contrast to the encoding with PGP.
For the receiver, if Virtru is installed, they do not need to install Virtru Secure Reader.
Email readers will be verified by logging in with their Gmail account or verifying their email. Once verified, the recipient can read the message directly. Moreover, recipients can reply using Secure Reader and the attachments they send will also be encrypted.
Other useful features include the option to set an email expiration date. With this extension, before sending any email you have set a clear period of time when your email will expire.
There are also some other notable features Disable Forward (disable forwarding), this is to ensure that your recipient cannot forward your email to anyone else.
Email encryption on Outlook
On Outlook, Microsoft integrates an extra security feature. In the process of composing an email, access File =>Properties. Then click Security Settings then tick the box Encrypt message contents and attachments.
After composing the email, just click Send is done.
In case you want to encrypt all outgoing mail, click the tab File, then select Options => Trust Center => Trust Center Settings . All you need to do is switch the encryption button to ON for all emails. To do this, switch to the tab Email Security located under the item Encrypted Email and select the option named “Encrypt contents and attachments for outgoing messages”.
In addition you can also access Settings and choose a specific Certificate.
If the recipient does not have the corresponding encryption key, their screen displays the message:
This item cannot be displayed in the Reading Pane. Open the item to read its contents.
And if you try to open any email, the message displays:
Sorry, we canton trouble opening this item. This could be temporary, but if you see it again you might want to restart Outlook. Your Digital ID name cannot be found by the underlying security system.
Above, Taimienphi.vn introduced to you What is email encryption? How to encrypt Email? to give you more knowledge about the security methods used by information agencies and governments around the world to avoid exposing confidential information.
Gmail is currently the email inbox with the largest number of Gmail subscribers today, so that does not mean it has absolute security, if you have registered gmail to be the main mailbox for your work, Please encrypt your email the above way to keep your information secure.
In addition to gmail, there are many other online mailbox addresses that you can choose to register your own email, with each service there will be different ways to register your email.